Information for December 2023 Graduates


This information is accurate for Yale College and Yale Graduate School students graduating in December 2023. After you graduate, your access to Yale accounts and information will change. Take the following steps to prepare for these changes and preserve your data.

Class of December 2023 email accounts will be deactivated in December 2024. Please review the following steps to prepare for your email deactivation then. We recommend you take these steps as soon as possible, if you have not done so already. Students who graduated in May 2023 or May 2024 can click on the link associated with their graduation date for more information.

Note: Graduating students from the School of Management, School of Law, School of Forestry, and PA School should look for communications specific to their department; some information for these students will differ from the information listed below.

Set up Your Alumni Email Account

The Yale Alumni Association provides every alumni a free GSuite email account through the YaleMail service. These accounts offer alumni a life-long @aya.yale.edu email address with the same functionality of a student EliApps account. You can use your YaleMail @aya.yale.edu account however you like: link to other Gmail accounts, auto-forward to another email address, or use it as a standalone account. December 2023 graduates received an email from the Yale Alumni Association with information on how to set up a YaleMail account. You can find more information on setting up your YaleMail account on the YaleMail Help page.

Migrate Your Email, Calendar, and Drive Files to Another Account

Your Yale email account will be deactivated in December 2024, but you should begin preserving your account data long before then. Once deactivated, you will no longer have access to the email, files, and calendars stored in your account.

Once you have followed the instructions below, we strongly recommend that you open your email, Drive files, and other important information in their new location to confirm the process has been successful. Please note that for large accounts, the download and migration process can take up to one week to complete.

Instructions for Students with EliApps Accounts (Google)

Instructions for Students with Office 365 Accounts (Microsoft)

Transfer Ownership of Club Files, Calendars, and Email Lists

Before graduating, take stock of any files and accounts you own on behalf of Yale clubs and organizations. Transfer ownership of these accounts to a continuing Yale student before your own accounts are deactivated. Please note that transferring ownership is different from simply sharing a document.

Instructions For Transferring Account Ownership

EliApps (Google) Accounts

Office 365 (Microsoft) Accounts

More Accounts

Turn on Auto-Reply and Auto-Forwarding

Your Yale email account will be deactivated in December 2024. However, you should turn on auto-reply and auto-forwarding in May 2024 to ease the transition away from your Yale email address. Please note that both auto-replies and auto-forwarding will stop working when your account is deactivated in December 2024.

Auto-Reply

Auto-Reply automatically sends a message to anyone who sends you an email. This feature can be used to inform people of your new email address. You can also customize this feature to avoid auto-replying to marketing and spam emails. Follow the instructions below to set it up for your account.

Email Forwarding

Email Forwarding automatically redirects all messages sent to your Yale account to another account. This can be used to make sure you don’t miss mail sent to your Yale account for the next year. Follow the instructions below to set it up for your account.

Graduates Remaining At Yale

If you are still actively affiliated with Yale as a student, faculty, or staff member, or if you are planning to start a new active Yale affiliation in Fall 2024, the behavior of your email account will depend on your new affiliation. Please review the below table for details about the behavior of your account. Contact the ITS Help Desk if you have any questions about your transition.

New Role Information

Student in Drama, Law, Management, Medicine, Nursing, Forestry

OR employee using O365 (ask your new department which email system they use)

You will receive an email account via O365 Email. Messages sent to your firstname.lastname@yale.edu alias will be directed to this account.

If you previously had an EliApps account, switching to the O365 Email system will involve changing settings in your email program or accessing a different webmail or login server. We highly recommend backing up and migrating your EliApps account as soon as possible and contacting the ITS Help Desk to ensure your email transitions smoothly.

If you previously had an O365 Email account, your account should continue without interruption. You will retain your email account at least until the deactivation date for your graduating class (see above). After that, Employees will lose access to their O365 Email accounts 21 days after their job ends. Students will lose access in the first week of June following their graduation.

All other students

OR employee using EliApps (ask your new department which email system they use)

You will receive an email account via EliApps. Messages sent to your firstname.lastname@yale.edu alias will be directed to this account.

If you previously had an EliApps account and you are properly enrolled or employed at the University in one of these departments, your EliApps account will continue without interruption. You will retain your email account at least until the deactivation date for your graduating class. After that, employees will lose access to their EliApps accounts on their last day of employment. Students will lose access in the first week of June following their graduation.

If you previously had an O365 Email account, switching to EliApps will involve changing settings in your email program or accessing a different webmail or login server. We highly recommend backing up and migrating your EliApps account as soon as possible and contacting the contacting the ITS Help Desk to ensure your email transitions smoothly.