Graduating Students

This information is accurate for Yale College and Yale Graduate School students graduating in May 2020. Students who graduated in May 2019 can find more information here.

After you graduate, your access to Yale accounts and information will change. Take the following steps to prepare for these changes and preserve your data.

Action Required

Take these steps to preserve your data and accounts. After the date listed, you will not be able to access these accounts.

Return Borrowed Equipment (due May 20, 2020)

Media Equipment and Loaner Laptops: Students who have checked out media equipment or loaner laptops from STC have received an email with instructions for return. Please do not return this equipment via outdoor bookdrops.

Books: Until staff are able to return to campus, the Library encourages students to hold onto their books and will be waiving any and all fines. The Library will provide further instruction once campus reopens.

Transfer Ownership of Club Files & Accounts (before Jun 1, 2020)

Take stock of any files, accounts, and email lists you own on behalf of Yale clubs and organizations. You will need to transfer ownership to a continuing Yale student before your own accounts are deactivated. Please note that transferring ownership is different from simply sharing a document. 

Migrate files stored on Box  (before Oct 1, 2020)  [50GB free storage available!]

Back up any files saved in Box before your account is deactivated in October. You may choose to convert your 50GB Yale Box account into a personal Box.com account to keep for life.

Set Address To Receive 2020 W-2 Tax Forms (before Nov 30, 2020)

Ensure that your contact information is correct in Yale’s systems to receive your 2020 W-2 form. Update your correct email or mailing address by November 30, 2020 for receipt of your W-2 form in January 2021.

Update your information in SIS  |  Update your information in Workday

Save and Migrate Email, Calendar, and Drive Files (before Jun 22, 2021)

Your Yale email account will be deactivated in June 2021, but you should begin preserving your account data long before then. You have several options to download your data or migrate it to a different email account. 

Once you have migrated your data, we strongly recommend that you open it in its new location to confirm the process has been successful. Please note that for large accounts, the download and migration process can take up to one week to complete.

Action Recommended

These steps will help make your transition away from Yale accounts easier, but they are not required.

Complete Timeline of Access Changes

The following changes will occur over the next year. You will be notified when specific due dates are approaching. Note that some Yale accounts will remain active indefinitely.

January 2020 Set up alumni email account
May 2020

Enable email auto-reply and auto-forwarding

Return media equipment and laptops

Library borrowing privileges removed

June 2020

Transfer ownership of club files and accounts

IPTV access removed

Software Library access removed

OrgSync student view access removed

July 2020 Yale Facebook access removed
October 2020

Box access removed; deadline for free personal account

Adobe Creative Cloud access removed

VPN access removed

Access to online library resources removed

Set up access to alumni library resources

November 2020 Update address to receive W-2 form
June 2021 Email account deactivated; deadline to migrate emails, calendar, files
November 2021 Access to Workday removed

No Access Change

The following services and accounts will not be deactivated after graduation:

  • NetID
  • Duo MFA
  • Alumni email account
  • SIS (Student Information System)
  • Canvas (find your courses under Past Enrollments)
  • Course search
  • Yale Secure
  • Qualtrics