Graduating Students
This information is accurate for Yale College and Yale Graduate School students graduating in May 2020. Students who graduated in May 2019 can find more information here.
After you graduate, your access to Yale accounts and information will change. Take the following steps to prepare for these changes and preserve your data.
Return Borrowed Equipment (due May 20, 2020)
Media Equipment and Loaner Laptops: Students who have checked out media equipment or loaner laptops from STC have received an email with instructions for return. Please do not return this equipment via outdoor bookdrops.
Books: Until staff are able to return to campus, the Library encourages students to hold onto their books and will be waiving any and all fines. The Library will provide further instruction once campus reopens.
Transfer Ownership of Club Files & Accounts (before Jun 1, 2020)
Take stock of any files, accounts, and email lists you own on behalf of Yale clubs and organizations. You will need to transfer ownership to a continuing Yale student before your own accounts are deactivated. Please note that transferring ownership is different from simply sharing a document.
Migrate files stored on Box (before Oct 1, 2020) [50GB free storage available!]
Back up any files saved in Box before your account is deactivated in October. You may choose to convert your 50GB Yale Box account into a personal Box.com account to keep for life.
Set Address To Receive 2020 W-2 Tax Forms (before Nov 30, 2020)
Ensure that your contact information is correct in Yale’s systems to receive your 2020 W-2 form. Update your correct email or mailing address by November 30, 2020 for receipt of your W-2 form in January 2021.
Update your information in SIS | Update your information in Workday
Save and Migrate Email, Calendar, and Drive Files (before Jun 22, 2021)
Your Yale email account will be deactivated in June 2021, but you should begin preserving your account data long before then. You have several options to download your data or migrate it to a different email account.
Once you have migrated your data, we strongly recommend that you open it in its new location to confirm the process has been successful. Please note that for large accounts, the download and migration process can take up to one week to complete.
Set Up Your Alumni Email Account (starting Jan 29, 2020)
Set up your life-long alumni email account, which has all the same functionality of a student EliApps account including unlimited Drive storage. This account is the recommended location to migrate your student email, calendar, and Drive files.
Turn On Email Auto-Reply and Auto-Forwarding (starting May 19, 2020)
Your Yale email account will be deactivated in June 2021. However, you should turn on auto-reply and email forwarding in May 2020 to ease the transition away from your Yale email address. Please note that both auto-reply and email forwarding will stop working when your account is deactivated in June 2021.
Auto-Reply
EliApps (Google) instructions | Microsoft O365 instructions
email Forwarding
Migrate Adobe Creative Cloud Files (before Oct 1, 2020) [discount available!]
Visit graduation.adobe.com to migrate your Creative Cloud account. You must migrate your Creative Cloud files to a free personal license first; you may then upgrade your account if you choose.
Discounted Offer for Graduating Students
Students are eligible for a 40% discount on Creative Cloud individual licenses ($29.99/month) for the first year after graduation. This license grants access to all the apps available in Yale’s Creative Cloud accounts. To use your 40% discount, visit this link.
Complete Timeline of Access Changes
The following changes will occur over the next year. You will be notified when specific due dates are approaching. Note that some Yale accounts will remain active indefinitely.
| January 2020 | Set up alumni email account |
| May 2020 |
Enable email auto-reply and auto-forwarding Return media equipment and laptops Library borrowing privileges removed |
| June 2020 |
Transfer ownership of club files and accounts IPTV access removed Software Library access removed OrgSync student view access removed |
| July 2020 | Yale Facebook access removed |
| October 2020 |
Box access removed; deadline for free personal account Adobe Creative Cloud access removed VPN access removed Access to online library resources removed |
| November 2020 | Update address to receive W-2 form |
| June 2021 | Email account deactivated; deadline to migrate emails, calendar, files |
| November 2021 | Access to Workday removed |