Note: Graduating students from the School of Management, School of Law, School of Forestry, and PA School should look for communications specific to their department; some information for these students will differ from the information listed below.
After you graduate, your accounts at Yale will change. This page explains what changes take place and how you can prepare for them. If you need help migrating any of your accounts or you have questions, we can help.
- Email Account Deactivation
- Email Forwarding and Auto-Reply
- YAA YaleMail: Lifelong Alumni Email
- Archiving or Migrating Your Email Account
- Yale Directory
- YaleSecure and Public Computing Labs
- Software Library
- Canvas and Yale Course Search
- Yale Facebook (Yale College Only)
- Yale Box Storage
- VPN And Library Resources (JSTOR, etc)
- SIS (Student Information System)
- Multifactor Authentication (Duo)
- Library Borrowing Privileges
- Workday and Taxes
- Where to Get Help
At this time, your Yale NetID will remain active indefinitely, though the access it grants will change as detailed below. If you need help logging in with your NetID in the future, contact the ITS Help Desk.
Whether your email account is deleted, modified, or remains the same depends on whether you are: leaving Yale, re-enrolling as a student, or working as an employee with Yale after Graduation. Please review our Email Account Deactivation page for more information.
You can ease the transition away from your Yale email address by enabling email forwarding and/or auto-replies.
Email forwarding automatically redirects all messages sent to your Yale Account to another account. This can be used to make sure you don’t miss mail sent to your Yale account during the transition period.
Auto-reply automatically sends a message to anyone who sends you an email. This feature can be used to inform people of your new email address.
The Yale Alumni Association offers alumni a free email service, YaleMail: a web-based email service on the Google Apps for Education platform. This service provides alumni a life-long email address ending in @aya.yale.edu which includes many of the benefits of an EliApps account, including unlimited Drive storage. You can link your YaleMail @aya.yale.edu account to other Gmail accounts, auto-forward to another email address, or use it as a standalone account.
New graduates will automatically receive an email invitation during summer 2019 with information on how to set up a YaleMail account. Note that YAA is unable to provide expedited access to YaleMail accounts prior to sending these invitations.
YaleMail is supported by the Yale Alumni Association; Yale Information Technology Services does not have access to and cannot provide support for this service. Please visit the YAA’s YaleMail Help page for more information.
Once your Yale email account is deactivated, you will no longer have access to mail, files, calendars, and anything else stored in your account. Please see the instructions below for backing up your email and related files.
You have several options for preserving your email and related data:
Option 1: To migrate your data directly to another Google account like your YAA YaleMail account or a personal Gmail account, follow the instructions here. Note that YAA YaleMail accounts are provisioned for new graduates in mid-late summer 2019 and cannot be expedited, so if you plan to migrate your data to your YAA account you will need to wait for your account to be created before you execute this process.
Option 2: To download a ZIP file of your data, follow the instructions here. You can then import that data into a folder in another email account of your choice (not limited to Google accounts). You can still choose to directly migrate your data to a Google account (Option 1) once you’ve downloaded your ZIP file archive.
Whichever method you choose, we strongly recommend checking that your email, Drive files, and other important information has been successfully migrated once you have completed this process. Please note that for large accounts, the migration process can take up to one week to complete.
Unless you have adjusted your privacy settings or you are remaining at the university, you will appear in the Yale Directory until June 30, 2020.
As long as your NetID is active, you will be able to log on to public computers in Yale’s computer labs and use YaleSecure while on campus.
You will not be able to download student software products such as Windows 10 or Microsoft Office after June 1, 2019. Your access to other software library titles may vary depending on whether or not you are classified as a student employee. You should expect to lose access to all titles on June 1, 2019 if you have never had a student job while at Yale, and sometime in August if you have ever been or are currently employed as a Yale student employee.
As long as you can log into your NetID account, you will have access to Canvas (find your courses under Past Enrollments). You will still be able to browse Yale Courses at courses.yale.edu, but after June 1, 2019, you will not be able to register.
Unless you are remaining at Yale as a student, you will lose access to the student view of OrgSync on June 1, 2019.
Yale students are eligible to convert their 50GB Yale Box accounts into personal Box.com accounts to keep for life. You must convert your account by October 15, 2019. After that date, there is no way for ITS to transfer your account to a personal one.
If you are remaining at Yale as a student, the standard account deactivation date may not apply. Continuing students must migrate their Box@Yale accounts by October 15 of the year they graduate from their new Yale affiliation.
If you are remaining at Yale as faculty or staff member, you must still migrate your account by October 15, 2019.
You will lose access to IPTV on June 1, 2019. No action is required on your part and access cannot be extended unless you will be continuing as a Yale student.
On October 15, 2019, you will lose access to connect to the Yale VPN as well as the library resources (such as Orbis, JSTOR, and PubMed etc.) available through Yale’s network. Continued JSTOR access for alumni is available via the YAA. VPN access extension can only be granted to individuals with an active affiliation with the university. If you are doing work that you believe requires extended VPN access, please contact your department’s business administrator or lead administrator about becoming a sponsored identity.
You will maintain access to SIS as long as you have access to your NetID. For questions about access to any specific item with SIS, such as transcripts, mailing address, diplomas, or commencement information, contact your school or department’s registrar.
At this time, you will continue to need to use MFA Duo to log in with your netID indefinitely. No action is required on your part.
You will lose access to check out Bass Media Equipment on May 21, 2019. Graduated students should not plan to check out or continue Bass Media reservations past May 21. Any such reservations will be subject to immediate recall. If you will be temporarily employed by Yale or earning Yale course credits during Summer 2019, you may request an extension to your equipment borrowing privileges by emailing firstname.lastname@example.org with your NetID, summer affiliation, and end date.
You will lose standard library borrowing privileges and access to resources such as Orbis on May 31, 2019. You may request, in person, a 90-day extension at the library services desk in Sterling Memorial Library. Alumni are also eligible for Alumni borrowing privileges for a fee. For information about other library resources see the Yale Library website.
You will lose access to Workday in November 2019. You should plan on receiving your final W-2 tax form via mail. Please make sure your address in SIS and Workday are up-to-date, as that address is where your W-2 will be sent.
If you have any questions or need assistance, contact the ITS Help Desk.